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Virgin's 'Customer service'
from loveroar
Added: 07 Apr, 2007
Read: 7,452
Complaint Background:
Below is a copy of the email i just sent off to Virgin, and Which? and Consumers direct. Does anyone else know anyone else i should send it to? I would love to send it to someone high up at Virgin coz the stupids in the Lower echelons can do nothing right. Complaint follows:

To whom it may concern,
I am writing to complain in the strongest possible terms about the utter distain with which my Partner and I have been treated by your customer services department.

Recently we started having problems with our Virgin livebox. The picture would freeze and go blank, as described on your customer service line as the symptoms of the livebox overheating. We did everything we were told to do, unplugged it to reset, checked the cables and anything else that was suggested. After this didn't work my Partner, Mrs Mackie called your customer services department and requested an engineer come out and fix the problem. She was told that the soonest an engineer could come out would be in a week's time on the 6th of April. This was really disappointing but we had no other choice but to wait for a week with NO television service at all. The engineer turned up on the 6th promptly and after making some effort to repair the unit told my partner that it was fixed. The picture appeared fine and my partner went to hang the washing. On her return the picture was again freezing until it went back to the black silent screen. Disgusted with the fact the engineer had not effected the repair he had claimed to, we called your customer service department (Waiting over 20 minutes for an answer) again and asked for an engineer be sent back out to repair the fault properly. The person we spoke to in your call centre said that the engineer had been called and a message left on his phone to return to us by 6pm that evening. So, despite it being a beautiful day and the start of a much needed bank holiday weekend we remained at home to await the engineer. When it got to around twenty past five I decided to call your customer services department again to check when the engineer was turning up. I was told by your customer services agent that no engineer had been despatched. At this point I asked to escalate the call to the agent's supervisor to find out why we had wasted an entire day of our lives waiting for the box to be repaired when it seems no-one was able to fix it or return. The agent stated that his supervisor was busy and if I gave him my phone number he would ensure that the supervisor called me back within half an hour.
After waiting an hour and getting no such call I called your customer services back yet again, only to have another 20 minute wait and immediately requested I speak to the most senior person on staff. I was put through to a Mr Gurgendeep Singh who apologised for the trouble but said he could do nothing to get an engineer out as the repair department had all gone home. I was utterly appalled at this as it left us with no television after spending a day waiting and now having been on the phone to Mr Singh we were both late to go out for the evening and frankly exhausted with chasing your staff to perform one basic function. Mr Singh said that what he would do is leave an urgent email for his counterpart on the morning shift to call me and get a member of the repair team out the next morning. I gave Mr Singh my phone number, double checked it and waited to get a call in the morning. That call, AGAIN never came. My partner AGAIN called your customer services department and arranged for another engineer to come out this morning to fix the problem. The engineer turned up and told my partner that the problem was that no signal was getting to the livebox and that this was due to the faulty wiring that was done by the engineer who originally installed our cable connection, TV livebox ad broadband. He told us that he was able to do a quick fix to keep the television working until a full repair could be effected on the 28th of April, something that my partner agreed to as we are upgrading to Virgin + on that day and with the TV working we were happy to save YOU time and trouble ad compromise. After the engineer left, my partner and I went out shopping to catch up on the things we couldn't go out for on the 6th. On our return the TV was again off with the ever present LD120 error reading on the front screen of the livebox. To say that I was unhappy is an understatement; I was and AM disgusted with your company and the utter incompetence shown at every level, from engineer, to customer services agent to customer services manager. AGAIN, my partner called your customer services department and AGAIN the agent on the line was not able to help us or rectify the problem, he just went over all of the fixes my partner and I know by heart. She requested to escalate the call once more and I took over from her as by now we were both sick and tired of dealing with this problem and eventually Mr Singh was again talking to me. He gave no explanation as to why I had not received a call back from his counterpart. I told Mr Singh that I wanted another engineer out this afternoon to fix this problem and after placing me on hold Mr Singh informed me that the whole repairs department had gone home at 4pm and there was no-one to help. To make things worse Mr Singh has told me that there is NO-ONE available to come and affect a repair to our TV until NEXT FRIDAY, the 13th?!?! Meaning that we will be without our service for 2 weeks and that I and my partner have just spent the last two whole days chasing your company for no reason. I told Mr Singh that this was unacceptable and that I wished to escalate the call above him as he has failed to deliver on promises and seemed powerless to affect any positive response from his colleagues. He informed me that he was the most senior person at the call centre and that his bosses would not accept phone calls from customers. This as much as anything is appalling. If he cannot effect the changes needed then I expect as a customer to be able to escalate my problem until someone has the authority to sort it out once and for all. all the way to Mr Branson. So now I am stuck, I have no-one who can help me, we have to wait another week without any TV with two teenage girls who love nothing better than to watch their favourite shows week in week out. We are without entertainment for the WHOLE of the long bank holiday weekend and have wasted two days chasing your employees who can't seem to care less about our predicament.
Mr Singh himself admitted that if he were in my situation he would not find it at all acceptable and described this as partly due to flaws 'at our end' and due to technical reasons. I told Mr Singh to book the call out for Friday under protest and that I wanted him to make my complaint official. My partner wrote you an email of complaint yesterday on this very subject for which, as with most of your communication, she has had no response.

I would like to be contacted by someone in AUTHORITY to tell me how this situation is going to be resolved quickly and positively. I will not go to the back of the queue again with this fault. I expect immediate and positive action to allow us to view the channels we pay for month in, moth out.

I will be forwarding a copy of this complaint to Which?, Consumers Direct, Ofcom and BBC's Watchdog.

You can contact my partner on the numbers you have on file and I can be contacted on **********.

Yours Matt Tones
Ratings: 2
Average Rating: 6.0
Tags:
cable  virgin 

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Comments & Responses (25)
Hi there,

I'm involved in a programme whereby the consumer gets to turn the tables on the company. I'm carrying out research and am really keen to talk to you about your experience as above. My contact details are: Lucy Chapman on 0207 4402581 or email lucy.chapman@whizzkid.tv.

Look forward to speaking to you.
Regards,
Lucy

Lucy Chapman
Researcher
Whizzkid Entertainment Ltd
Tel: 0207 440 2581
www.whizzkid.tv
We had our broadband and Cable TV go down on Sunday morning. We called the customer service who said they would immediately get onto the technical department and that it should be fixed by 14:26 aprox. They called us back at 14:30 and asked if everything was working and if we needed anything else. Lovely service but is that something they do for all their customers? Doubt it, only ones with file notes like mine!
this is still working fine and haven't had another problem with them. Am onto Barclays now again, come and join the fun!
NEWSFLASH!
Customer pleased with Virgin Media!!!!

Ha ha, i am exceptionally happy to say that over the last couple of days i have been in contact with someone from the cheif executive's office at Virgin and our problems (I pray) are sorted.

I was called and given an apology from the woman who called me and she said she wanted to sort our problem out (Nothing to do with me CCing just about every senior executive there and any media outlets i could find!). She promised that the Virgin + would be installed THIS Friday (This morning), that it would be done by 1pm and that ALL of our wiring would be re-done. Following a chat with my partner i called back and told her that Sky were offering us a better deal with Sports and movies and she compromised and said she'd credit our account with £157 in re of the cost of phone line rental for 12 months and 3 weeks without service.

SO.....we now have Virgin +, we now have proper weatherproof wiring not webbed all over the walls and a credit note for £157.

I couldn't be happier! The woman i spoke to was really helpful and honest and fair and sorted all of our problems out. The Regional installation manager also came out and inspected the work before the engineer left and made sure the other box was fitted in Julia's eldest daughter's room with proper wiring.

Why couldn't they just have done this in the first place and saved themselves a lot of hassle, embarrasment and £157?

So, my reccomendation to anyone in the same position is to go as far as you can up the chain in the call centre and make an official complaint, record times dates and names and if all else fails use the link in the comments below to email all of the head people and CC all the media outlets you can. This REALLY works but you have to play by the rules first.

So there we are, case closed....for now!!!

In closing i would like to sincerely thank the wonerful people who have posted on this subject and provided support, both practical and moral. Chalk up one for the little guy, we've won one but it's a battle and not the war and i'm sure it won't be long before i'll be called to fight the good fight against the tyranny of the corporate bully boys! But for now i'll watch me telly and have a beer, here's to you all :o)
Hi Loveroar - just found someone (maybe just one !) who likes Virgin, over BT and TalkTalk - suprising but true! - http://teengreen.blogspot.com/2007/04/customer-service.html
Cheers Simon, hope it helps.
I had the following exchange with a member of Virgin, aloong with my response. I CC'd all the people i first wrote to and the press again. I doubt it'll do any good though. I feel i should give up and leave it but i feel outraged at the fact still three weeks later, not one member of the Virgin group has picked up a phone or given me a satisfactory answer why i have spent so long trying to get ANYONE to resolve this problem, apologise or try in any way to restore my faith in an organisation i once considered to be a shining example of how it should be done.
I am carrying this on for the sake of all those who have given up and had enough, all those who didn't know how to get through to someone who could help or care. I know it sounds old fashioned and like BS but i just want to make a stand for those who didn't. I just wanted to speak one to one to someone who would take ownership of the problem and deliver on their promises and thus far, no-one at Virgin has.
Email exchange follows:

Thank you for your response.
I did receive a mail from John Moorwood on Sunday saying he will get a senior colleague to call me on Monday early.
I joked on the callsmayberecorded forum that i wouldn't hold my breath and now you may be able to understand why. Yet again i am marginalised and deferred to another day, to your deadline, not mine!
Virgin have yet again let me, and themselves down.
Thursday will be nearly another week without service either from your digital box or your customer service.
I really cannot see how you can seriously get in contact with me at twenty to three in the afternoon, followed by my as you put it 'Prompt' reply and then tell me that half past three is too late to contact me. I am flabbergasted!
I will be available on Thursday, although i work from 08:00-16:00 and commute for 2.5 hours per day to and from work, at your convenience. THAT is customer service.
I hope you won't mind but i will CC your colleagues and the press (Again apologies) on this mail to make sure they know how things are going. My sincere apologies to all CC'd that this is again neccecary. If you would be interested in furether detais of my complaint and have a spare few minutes (I've spent weeks trying to resolve this so i'd hope you do!) here is the link with all the complaint on:

http://www.callsmayberecorded.co.uk/complaint/vTDkWq

Yours
M Tones


"******* *******" <******* ******@virginmedia.co.uk> wrote:
Dear Mr Tones

Thank you very much for the prompt reply.

I will try my best to get in contact with you today however as it is almost 3.30pm I wonder if I could arrange a convenient time to call you on Thursday.

Many thanks

M*******
-----Original Message-----
From: Matthew Tones [mailto:mtones@yahoo.com]
Sent: 16 April 2007 15:22
To: ***** ******
Subject: Re: Complaint to Virgin Media


M******,
The account number is ******* and My Partner's name is Mrs J Mackie. The Password to the account is ********.

You can contact me on **** ****** or my partner on her contact details on her account.
Regards
Matt Tones

"******* ******" <********.*******@virginmedia.co.uk> wrote:
Dear Mt Tones
My name is M**** B***** and I work for the Chief Executive Office at Virgin Media.
I am contacting you regards an email we have received and would like to assist, however there are no account detail or contact details.
Please send the information back on this mail or call me on 0845 *** ****. Please be advised that if your partner is the account holder and swishes to cancel the service I will need to speak with her and confirm Data Protection.
I am in the office today and will be out of the office on Tuesday and Wednesday but will return on Thursday 9am til 5pm.
Many thanks
Ma***** B******
loveroar, that link you posted did not work - it had a full stop on the end.

i've made it smaller! it's an excellent resource, thanks for sharing it.

http://tinyurl.com/yuemzn
Hi I am Matt's partner - this is my cancellation letter following not being able to speak to a real person - it's going recorded tomorrow:-

Virgin Media,
PO Box 333,
Matrix Court,
Swansea.
SA7 9BB


16th April 2007


Dear Virgin,

Please cancel my account with you in 30 days time – the notice I believe I have to give you.

My reason for cancelling is simply the abysmal level of service I have received. I’ve now been without my service for 3 weeks after having 3 separate engineers out to see me and having escalated the problem on several occasions to impotent individuals who simply couldn’t care less.

My partner has also spoken to you and has posted our correspondence and views on numerous web sites – hoorah – today one of you PR people even apologised to him but I sincerely hope that Channel 4 who have also contacted us take up his views for their forthcoming documentary on customer service you really don’t deserve anything less.

Anyway – Sky and BT both have grabbed my custom with both hands and while a credit for the last 3 weeks of a zero tv service and for the many hours I’ve spent ‘on hold’ trying to complain and even to cancel my account would seem reasonable I doubt you will do anything more than continue to take my money.

The final insult was phoning to cancel my account and on two separate occasions finding that I wasn’t being “transferred to a colleague” (how your retention team could ever even contemplate keeping my custom amazes me) but that I was being placed in a more than 20 minute queue – that was the final insult from you.

So consider my account cancelled 30 days from today – my direct debit certainly will be especially as you have failed to deliver a bill to my address unless requested by me since Virgin took over.

Good bye – I will ensure that I always trash your company name at any given opportunity, you know what they say about one unhappy customer – well that’s me.

Yours







Julia Mackie
well done! you must keep us posted! it ain't over till it's over... ;)
" I don't think there is anything wrong with your opinion. "

phew.
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